Once an event has moved to Occurred status in Shopperations, it is available to be Finalized.
This is an important step in the overall management of plans and budgets because it enables effective post-event analysis and ongoing tracking. Finalizing an event means reviewing and entering:
- Dates
- Tactics
- Participating products
- Costs
- Collateral
1. Click on the EVENTS page and select an event with Occurred status. Notice that some events may have Occurred status with a question mark. This means that the user has to confirm that the event has, in fact, ended.
2. On the SPEND tab, input the actual spend for each tactic.
3. Once you have entered actuals for all tactics, the system will allow you to finalize the event by clicking the Finalize button in the top right corner.
- If actuals are less than the allocated budget, the system will ask you if you want to unallocate the remaining funds and release them back to the budget source.
- If actuals are higher than the allocated budget, we recommend that you increase the allocated budget to match the actual spend before you finalize the event.
Events in finalized status can now be edited. You can also move the status back to the previous status if desired. Just click the three dot menu and select Unfinalize this event.
Your goal is to proactively finalize events as the year progresses so that your calendar gradually turns green.